Definitions of Project Success

Definitions of ramble SuccessUsing your own words, define pop out Success. tell some aspects of how you would approach a image to project delivery of successful be sick outcome.Introduction advises atomic number 18 defined by their scope, budget, and schedule. For example, an Agency is to undertake a project to envision and build a new primary(prenominal)tenance facility for its fleet of buses (scope), at an estimate of $30 million (preliminary budget) over a three-year blockage (schedule). The schedule specifies a defined beginning and end. Projects go through a life cycle of phases between their beginnings and end that for construction projects are typically initiation, supply, design, construction, commissioning, and closeout.Project Success is defined in many ways but briefly means that it consists of many activities which have to be considered and completed within the constraints of time, cost, and work outance. Project croup be successful if the follo boostg factor s are implemented.Time Period Time plays a key role for completion of project. Every Project are restrain to a specific time period and within that time the project should be completed. There should not be any extensions if the completion date of project is finalised.Cost/Budget It is also a key constraint for all projects in a limited budget. Projects should run within the budget allocated. All requirements should be fulfilled within the budget limits and the resources should be used efficiently to complete the project. Generally the project manager develops the budget based on the cost estimates at the beginning of each project phase and refines it once there is better randomness defining the scope. Refining the budget pass ons through studies and analysis in the design development routine through the Preliminary engineering phase. When Agencies try to fix the budget too early in the project life cycle, they are strike by the significant increases in the budget over what was set forth in the Capital Improvement Plan. The budget should not be fixed as baseline until after completion of the preliminary engineering phase.PerformanceSocioCultural IssuesSociocultural factors play an increasingly significant role in the development project wariness. This aspect produces a provisional social clay within a well-built organizational environment that unites the talents of a different set of professionals working to entire the project. Project managers should build a supportive social network among a different set of collaborators with diverse standards, obligations, and views. Since People are the essential part of project, the essential factors narrating tidy sum in project management are teamwork, communication, leadership, negotiation, problem solving, behavioural characteristics and conflict management.Projects success greatly depends upon the commitment of all the team members to achieve the common goal. To engage the right members and ensure good team w ork within the project team is a challenge for the project manager. Effective communication is essential the main objective of communication in project management is to perceive that there is a general understanding of the project.Leadership involves identifying and articulating the need to considerably change the counsel and function of the project, aligning great deal to the latest direction, and motivating them to work collectively to conquer hurdles produced by the change and to understand innovative objectives. Negotiation is the process of planning, discussing, suggest, trade-offs, bargaining and agreeing. The factors like resources, assignments, scope, cost and schedule of objectives are managed by the project staff in a project.The project manger should be capable of identifying and analysing problems associate to technical and managerial aspects in a project. By constructing problem-solving in a project and problem collaboration in project team then these problems are de alt swiftly. Problem definition and decision making are involved in problem solving.Behavioural characteristics are the factors that divide and depict a persons favoured way of acting, interacting, and responding in a variety of circumstances. The behavioural characteristics which are essential for project management are thoughts, common sense, progressiveness, adaptability, creativity, prudent risk taker, equality and commitment.In several organizations, conflicts occur between employees as a normal result of employee relations. The project manager needs to identify the objects and behavioural components of conflict. In any organisation conflicts can be managed by collaborating, compromising, smoothing, avoidance and competing. 1. Project Mission- It should have defined goals and general directions.2. Project Schedule/Plan - A detailed specification of the individual activities for the project Implementation.3. guest Consultation - There should be regular consultation, communicatio n and active participations in all meetings.4. Personnel Recruitment, Selection, and Training of the necessary personnel for the project team.5. Technical Tasks For a certain project there should be availability of the required technology and expertise to accomplish the specific technical action steps.6. Clients Acceptance - The act of selling the final Project to its ultimate intended users.7. Monitoring and Feedback- Timely provision of comprehensive take care information at each stage in the executing process.8. Communication The provision of an appropriate network and necessary information to all key actors in the implementation process.9. Trouble-shooting - Ability to traverse unexpected crises and deviations from plan.10. Top-Management Support - Willingness of brighten management to provide the necessary resources and authority/power for project success.Question 2 (5 Marks)Describe the role of the Project Manager. Discuss the extent to which the power of the Project M anager is dependent upon the organisational context. (Note assume the organisation is the employer of the Project Manager). IntroductionDefinitionA project manager is the person who has the overall indebtedness for the successful planning and execution of a project.Aim Of Project ManagerTo understand the nature of the work.To make sure that customer is satisfied.To ensure quality and safety of the work done.To ensure work is done within the specified budget.To ensure work is done within the specified time limit.To coordinate the activities of various team members to ensure that they perform right task at the right time as a cohesive group.Role Of Project ManagersPlanningOrganizingControllingLeadingCommunicatingcognitive functionsSelf management functionsMotivational and personal development functionsCustomer awareness functionsOrganizational savvy functionsPlanningDefines the project objective and reaches agreement with the customer on this objective.Communicate this objective to the team members for successful accomplishment of the objective.Along with the team members development plan is prepared.Review of the plan with the customer.Project management information system is formed to compare true(a) progress to planned progressOrganisingInvolves securing the appropriate resources to perform the work.Identify the various type of activities which are to be performed.Assign responsibility and delegates authority to specific individuals or sub contractors.To ensure these activities are completed within specified budget and schedule.ControllingImplements a project management information system to compare actual progress to planned progress.Monitors the assigned tasks and regularly get data on progress, schedule and costs.Immediate actions are taken if actual progress falls behind planned progress.Along with the team members he/she decides appropriate corrective action and how to replan those parts of the project.He/she must be proactive, resoluteness problems before they become worse.LeadingClearly define roles, responsibilities and performance expectations.Foster collaboration among team members.Removing of obstacles that hampers team progress, readiness or effectiveness.Promotes team participation in problem solving and decision making as appropriate.Passes credit on to team, and promotes their positive visibility to upper management.Appreciates, promotes and leverages the diversity within the team.CommunicatingCommunicate effectively with all levels inside and outside of the organizations.Negotiate fairly and effectively.Brings conflicts into the open and manages it collaboratively and productively.Able to influence without relying on coercive power or threats.Conveys of ideas and information clearly and concisely, two in writing and orally.Cognitive FunctionsGathers information systematically seeks input from several sources.Considers a broad range of issues or factors when solving problems.Collects the appropriate quantity of data for the situation before making a decision.Draws accurate conclusions from quantitative data.Makes decisions in an unbiased, objective manner using an appropriate process.Self Management FunctionsMaintains focus and control when faced with ambiguity and uncertainty.Shows consistency among principles, values and fashion.Resilient and tenacious in the face of pressure, opposition, constraints, or adversity.Manages implementations effectively recognized as someone who gets things done.Actively seeks feedbacks and modifies behavior accordingly.Actively pursues learning and self development opportunitiesMotivational And Personal Development FunctionsConsiders individual skills, values and interests when assigning or delegating tasks.Allows team members an appropriate make out of freedom to do the job.Continuously seeks and offers opportunities for personal and professional growth.Provides for training and support when needed.Gives timely, specific and constructive feedback.Customer Aw areness FunctionsAnticipates customers needs and proactively strives to satisfy them.Accurately translates the customers verbalize wants into what they actually needs.Seeks to understand customers and their business.Actively build and maintain strong customer relationshipsResponsive to customers issues, concerns and queries.Actively strives to exceed customer expectations.Organizational Savvy FunctionsInvolves the right people at the right timeUnderstands, accepts and properly uses power and influence in relationships.Builds and leverages formal and informal networks to get things doneKnows the mission, structure and functions of the organizations and othersUnderstands profitability and general management philosophyBalances interests and needs of team/project with those of the broader organizationConclusionThe Project Manager is a key ingredient in the success of a Project. In addition to providing leadership in planning, organizing and controlling the Project, the manager should p ossess a set of skills that will both inspire the project team to succeed and win the confidence of the customer. Effective Project Managers have strong leadership ability, the ability to develop people, excellent communication skills, good inter personal skills, the ability to handle stress, problem solving skills and time management skills.